Dillard-Judd Camp 1828
DILLARD-JUDD CAMP No. 1828
SONS OF CONFEDERATE VETERANS
ARTICLE I - NAME
The name of this organization shall be the DILLARD-JUDD CAMP No. 1828, Sons of Confederate Veterans.
ARTICLE II - OBJECT
To associate in one united, compact body of men of Confederate ancestry; to cultivate, perpetuate and sanctify the ties of fraternity and friendship among ourselves and our posterity; to aid and encourage the recording and teaching with impartiality of all Southern history and achievements from Jamestown to the present, seeing to it especially that the events of the War for Southern Independence are authentically and clearly written and that all documents, relics and mementos produced and handed down by the active participants therein are properly treasured and preserved for posterity; to comfort, succor and assist needy Sons of the Confederate Veterans, their wives, widows and orphans; to urge, aid and assist in the erection of suitable and enduring monuments and memorials to all Southern valor, military and civil, wherever done and wherever found, particularly stressing that of our heroic Confederate ancestors who, by their sacrifice, perpetuated unto us and our descendants a devotion to and reverence for the principles represented by the Confederate States of America, to the honor, glory and memory of our fathers who fought in that cause.
ARTICLE III - NATURE
DILLARD-JUDD CAMP No. 1828 shall be strictly historical, educational, benevolent, fraternal, non-political and non-sectarian.
ARTICLE IV - MEMBERSHIP
SECTION 1. All male descendants, lineal or collateral, of those who served in the Army or Navy of the Confederate States to the end of the War, or who died in prison or while in actual service, or who were killed in battle, or who were honorably discharged, shall be eligible for membership; provided, that no member under sixteen years of age shall have the right to vote; provided, further, that no member shall be admitted under twelve years of age.
SECTION 2. (a) Membership in the Camp as outlined herein shall be by
Active Membership and Associate Membership.
SECTION 4. All applications for active membership in DILLARD-JUDD CAMP No. 1828, received by the Adjutant, shall be reviewed by the Commander. The Commander may submit the applications to a confidential three-man membership committee appointed by him, to pass on the acceptability of the candidate for active membership. Candidates refused active membership may petition the Camp membership for admission, and upon receiving favorable, written approval of three-fourths (3/4) of the membership, will be granted full active membership in the Camp.
SECTION 5. Associate Membership. All applications for associate membership in Dillard-Judd Camp No.1828, shall be submitted to the Adjutant on a form approved by the Executive Committee. The application form for associate membership shall be sufficient to allow the applicant to demonstrate his interest and dedication to the object and purposes of the Sons of Confederate Veterans. All application forms for associate membership shall be submitted by the Adjutant to the Executive Committee. The Executive Committee shall pass on the acceptability of the candidate for associate membership. If the Executive Committee denies the application for associate membership, that decision shall be final. If the Executive Committee approves the application for associate membership, the application shall be referred to the Camp, which shall pass on the acceptability of the candidate for associate membership. Upon receiving favorable, written approval of three-fourths (3/4) of the membership, the applicant for associate membership will be granted associate membership in the Camp. Associate members shall have no voting rights in the Camp and will not be eligible to hold the position of any officer of the Camp.
SECTION 6. All dues, to include Camp dues and Division and Confederation per capita taxes and registration fees, shall be submitted with the completed application to the, Camp Adjutant.
SECTION 7. Active Membership in the Camp is membership in the General Confederation of the Sons of Confederate Veterans.
SECTION 8. Any member in good standing in the Camp, transferring from the Camp to another Camp, shall be entitled to a certificate from the Camp Adjutant stating that he is a member in good standing.
ARTICLE V - DUES
SECTION 1. The annual dues to the Camp shall be set by the Executive Committee, such amount being subject to approval by the membership at the Annual Meeting.
ARTICLE VI - MEETINGS
SECTION 1. Annual Meeting. The Annual Meeting of the Camp shall be in December of each year, on a date determined by the Executive Committee. The elections for Camp officers shall be held at the Annual Meeting in each even numbered year, and newly elected officers shall be inducted at that time, but shall not take office until the first day of January following their election.
SECTION 2. Regular Meetings. The regular meetings of the Camp shall be held monthly, on a date and at a time and place to be fixed by the Executive Committee.
SECTION 3. Special Meetings. A special meeting of the Camp may be held at any time upon the call of the Commander. The Commander shall also call a special meeting upon demand, in writing, stating the object of the proposed meeting, and signed by not less than twenty percent (20%) of the members in good standing and entitled to vote. Notice of the time, place and object of such special meeting shall be given all officers and members entitled to vote, in writing, by United States Mail, postmarked not less than seven (7) days prior to the day fixed for such meeting. The time and place of such special meeting shall be fixed by the Executive Committee. Should the Commander fail to call a special meeting upon demand, as set out above, such meeting may be called by joint order of any three members of the Executive Committee, in the manner set out above.
SECTION 4. Quorum. A total of not less than one third (1/3) of the active members in good standing entitled to vote shall constitute a quorum at any meeting.
SECTION 5. Rules of Order. The rules of procedure at any meeting of the Camp shall be those set forth in Roberts Rules of Order, Revised, except as they may be altered by the Camp.
ARTICLE VII - OFFICERS
SECTION 1. The officers of the Camp shall be the Commander, First Lieutenant Commander, Second Lieutenant Commander, Adjutant, Treasurer, Chaplain, Historian and the two most recent Past Commanders, provided, that said Past Commanders be members in good standing entitled to vote. At the discretion of the Commander, the following officers may be appointed by the Commander: Judge Advocate, Quartermaster, Surgeon, and Color Sergeant. All officers shall be active members of the Camp, in good standing.
SECTION 2. Commander. The Commander shall preside at all meetings of the Camp and of the Executive Committee. He shall be a member ex officio of all regular and special committees, shall be the Chairman of the Camp Delegation to all Regimental, Brigade, Division, Department and General Conventions at which he may be in attendance, and shall perform all such other duties as usually pertain to his office.
SECTION 3. First Lieutenant Commander. The First Lieutenant Commander shall perform the duties of the Commander in his absence or at his request. He shall serve in such other functions and capacities as the Commander may, from time to time, direct.
SECTION 4. Second Lieutenant Commander. The Second Lieutenant Commander shall perform the duties of the Commander in the absence of both the Commander and the First Lieutenant Commander. He shall serve in such other functions and capacities as the Commander may, from time to time, direct.
SECTION 5. Adjutant. The Adjutant shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the Camp to the Division and General Headquarters. He shall notify all members of special meetings. He shall keep a true record of all meetings of the Camp and have custody of the books and papers of the Camp, except the Treasurer's books and records, and he shall be the keeper of the Camp seat. He shall maintain the agenda and minutes of all Camp meetings, which shall be regularly delivered to the Historian for appropriate preservation. All applications for membership shall be submitted to the Adjutant. He shall be responsible for ordering all items necessary for the operation of the Camp, and shall maintain an adequate supply of membership applications, membership pins, and decals.
SECTION 6. Treasurer. The Treasurer shall have charge of all funds of the Camp and place the same in such bank or banks as may be approved by the Executive Committee. Such money shall only be withdrawn by check signed by the Treasurer. He shall keep an accurate account of all his transactions and render a detailed report to the membership at any meeting when requested. He shall present a detailed report, in writing, of income expenditures at the annual meeting. Bills paid by the Treasurer shall have received the approval of the Executive Committee. He shall be responsible for the collection of dues and fees, taking proper note of the paying member, his address, and other information necessary in the maintenance of Camp records, and posting and reconciling such information with the Adjutant.
SECTION 7. Chaplain. The Chaplain provides spiritual guidance for the Camp. He shall represent the Camp in times of bereavement. He shall periodically report to the Commander on the well-being of members confined by illness. In the event of the death of a member he shall immediately notify the membership. He shall be responsible for the procurement of flowers, wreaths, or such other items incidental to the accomplishment of his duties.
SECTION 8. Historian. The Historian shall keep and maintain a written record of the camp, its official minutes, its officers and members, and its accomplishments during his tenure of office. He shall be responsible for the collection of photographs, newspaper clippings and other items as necessary in proper recording of Camp history. All items will be affixed in a bound volume so as to insure preservation.
SECTION 9. Judge Advocate. The Judge Advocate shall advise the officers and executive committee of all legal matters, including the construction and interpretation of the S.C.V. General Constitution and Camp By-Laws. He shall serve as parliamentarian at both regular and special meetings. Upon directions of the Commander he shall conduct investigations into charges or challenges brought against Camp members. He shall perform such other duties as are usually incident to his office.
SECTION 10. Quartermaster. The Quartermaster shall be responsible for the procurement of meeting sites and arrangements incident to preparation for regular special or social meetings of the Camp, such sites and arrangements subject to approval of the Executive Committee. He shall be responsible for the operation of Camp stores, maintaining adequate stocks and other items necessary for efficient operation.
SECTION 11. Surgeon. The surgeon shall be responsible for the establishment and observance of ceremonial forms and courtesies of the Camp. Upon direction of the Commander or Executive Committee, he shall issue announcements to the public concerning the Camp, its members and activities. He shall be familiar with basic techniques of first aid and CPR and shall stand ready to administer basic medical assistance when called upon at meetings and functions of the Camp.
SECTION 12. Color Sergeant. The Color Sergeant shall maintain and safeguard the Camp colors at all functions of the Camp and will lead members in salutes to the colors. He shall appoint assistants to aid in the performance of his duties.
SECTION 13. When a mandated office is vacated as a result of death, resignation, removal, or failure to remain a member in good standing entitled to vote, the Commander shall appoint a successor, subject to the advice and consent of the Executive Committee, such successor to hold office until the next Annual Meeting, at which time the office shall be filled by election for the balance of the unexpired term, if any.
ARTICLE VIII - EXECUTIVE COMMITTEE
SECTION 1. The Executive Committee shall be composed of the Commander, the First and Second Lieutenant Commanders, the Adjutant, the Treasurer, and the two immediate Past Commanders; provided, that said Past Commanders be members in good standing entitled to vote.
SECTION 2. The Executive Committee shall:
SECTION 3. Meetings of the Executive Committee shall be held at any time and place as may be determined by the Commander. Meetings may be called at any time on demand, in writing to the Commander and the other members of the Executive Committee, by any three members thereof.
SECTION 4. Four (4) of the members of the Executive Committee shall constitute a quorum.
SECTION 5. Resignation of any officer may be accepted by majority vote of the remaining members of the Executive Committee.
ARTICLE IX - AWARDS
SECTION 1. The Executive Committee shall be responsible for the creation and administration of a program of awards presented to Camp members and non-members deemed worthy of recognition.
SECTION 1. Any member may be suspended or expelled from the Camp for
cause, such cause being deemed sufficient by the Executive Committee,
by a two-thirds (2/3) vote of the entire Executive Committee. Cause
for disciplinary action shall be:
SECTION 2. No vote on suspension or expulsion of a member may be taken unless written notice shall have been given to the members of the charges preferred and of the time and place of the meeting of the Executive Committee at which such charges will be considered. The notice shall be served by registered mail, postmarked no less than fifteen (15) days prior to the date of such meeting. At such meetings the member under charge will be accorded a full hearing.
SECTION 3. Any officer may be removed by a two-thirds (2/3) vote of the members in good standing present at any special meeting called for that purpose. No vote on removal may be taken unless written notice of the time and place of the special meeting, and the reasons of the vote on removal shall be served on the officer in question by registered mail, postmarked no less than fifteen (15) days prior to the date of such meeting. The Executive Committee, upon majority vote of the entire Executive Committee, may suspend the officer pending the outcome of the special meeting. At such special meeting the officer in question shall be accorded a full hearing.
SECTION 4. Charges against any member may be preferred by any member in good standing. Such charges shall be in writing, clearly stating the facts relied upon and accompanied by all affidavits or exhibits which are to, be used in their support. Such charges shall be filed with the Adjutant, who will immediately notify the Commander; provided, that if the Adjutant is the subject of the charges, the notice will be filed with the some other officer, who shall likewise notify the Commander; provided, further, that if the charges are against the Commander, such notice shall be given to the First Lieutenant Commander. The Commander, or the First Lieutenant Commander in the case of charges against the Commander, will call a meeting of the Executive Committee to hear the charges. The Adjutant, or the Commander in the case of charges against the Adjutant, will give at least fifteen (15) days written notice of the meeting to each member of the Executive Committee, and to the accuser and to the accused, the notice to the accused being given in accordance with the requirements of Sections 2 and 3 above. The notices shall include a true copy of the charges and of the supporting affidavits and exhibits.
SECTION 5. The Executive Committee shall provide for true and accurate recording of all proceedings of disciplinary hearings, a copy of which shall be provided to the member under charge.
SECTION 6. Any member suspended or expelled by the Executive Committee may appeal to the full membership of the Camp. Such appeal shall be made in writing to the Adjutant, who will notify the Commander. The Commander will call a special meeting of the Camp for the purposes of acting on the appeal. The Adjutant will give at least fifteen (15) days written notice to all members of the Camp in good standing, which notice shall state the time, place, and reason for the special meeting. . At the special meeting of the Camp, the Adjutant will read the original charges, the supporting affidavits, will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Executive Committee at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the members in good standing present, and a two-thirds (2/3) vote will be required to reverse the action of the Executive committee.
SECTION 7. Any member who has been suspended or expelled, and has exhausted the foregoing appeals procedures, has the right to appeal to the General Executive Council of the Sons of Confederate Veterans in accordance with the terms and provisions of the Constitution of the Sons of Confederate Veterans. A member expelled by the Camp is ineligible for membership in any other Camp of the Confederation.
ARTICLE XI - PROHIBITIONS
SECTION 1. No discussion of political or religious subjects, nor any political action, or endorsing of aspirants for political office, shall be permitted at any official action of the Camp; provided however, nothing contained in this section shall prohibit the Camp from participating in political action for the sole purpose of historic and heritage preservation consistent with the objects of the Camp, upon a majority vote of the members.
SECTION 2. No assessment shall be levied upon members of the Camp other than annual dues and initiation fees, except by resolution of the general membership.
SECTION 3. Proxy voting shall not be permitted in the conduct of Camp elections or business.
ARTICLE XII - OFFICIAL OBSERVANCES
SECTION 1. The Camp shall religiously observe the celebration of the
Confederate holidays recognized by law in the State of Tennessee, to
SECTION 2. The Camp shall, as a token of appreciation to friends and family, annually host a banquet or dinner in observance of Robert E. Lee Day; and annually host a banquet, dinner, or picnic in observance of Nathan Bedford Forrest Day.
ARTICLE XIII - AMENDMENTS
SECTION 1. Proposed amendments to this Constitution may be introduced at any regular meeting of the Camp, or any special meeting called for that purpose, by any member of the Camp in good standing entitled to vote. A vote may be taken upon the proposed amendment at such meeting, provided, that a copy of the proposed amendment has been sent to each Camp member in good standing, by the United States Mail, postmarked at least ten (10) days prior to such meeting. If such amendment is ratified by two-thirds (2/3) of the members present in good standing and entitled to vote, it shall become a part of this Constitution.
Adopted this ________, day of ______, 1998, by the founding and charter members of Dillard-Judd Camp No.1828, at Cookeville, Tennessee.
Terry Power, Commander
Thomas D. Moore, First Lieutenant Commander
David E. Curtis, Adjutant
Dan T. Hall, Chaplain